Job offer: Executive/Personal Assistant

Our client is a well-established organisation has been a significant player in the market for over a decade. Led by a highly respected CEO with a strong reputation, they are currently seeking an Executive/Personal Assistant to provide direct support to the CEO.

The Executive/Personal Assistant will be responsible for delivering high-level administrative support, including managing confidential information, organising schedules, coordinating travel arrangements, and ensuring smooth day-to-day operations. The ideal candidate will be highly organised, proactive, and capable of handling pressure while maintaining the utmost professionalism and discretion.

• Manage complex calendars, scheduling meetings, and appointments
• Coordinate domestic and international travel arrangements
• Screen, prioritise, and respond to emails and phone calls
• Draft and edit correspondence, reports, and presentations
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle sensitive information with discretion and confidentiality
• Assist with special projects and initiatives
• Provide personal assistance for non-business tasks as required
• Manage and process expense reports and reimbursements
• Act as a liaison between the executive and internal/external stakeholders
• Coordinate and manage the executive's daily tasks to ensure priorities are met
• Support in the preparation of presentations and reports for meetings
• Monitor and manage deadlines for key projects and initiatives
• Organise and handle logistics for corporate events and off-site meetings

• Strong organisational and time management skills
• Excellent written and verbal communication skills - English and Italian
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• High level of discretion and confidentiality
• Ability to handle multiple tasks and work under pressure
• Strong interpersonal skills for liaising with senior executives