Job offer: Senior Office Assistant

Our client is a well-known management consultancy based in Saudi Arabia, renowned for delivering high-quality solutions to its clients. They are now looking to hire a Senior Office Assistant to provide essential administrative support to their staff and contribute to the efficient operation of the organisation.

We are seeking a proactive and highly organised Saudi based Senior Office Assistant for our client. This role is responsible for ensuring smooth office operations, providing administrative support, and assisting in a wide variety of tasks that contribute to the overall efficiency of the office. The Senior Office Assistant will be expected to demonstrate strong multitasking abilities, excellent communication skills, and a keen eye for detail

• Provide administrative support to office staff, managers, and senior leadership, including calendar management, scheduling meetings, and handling correspondence.
• Oversee office operations and manage day-to-day tasks, ensuring the office environment remains organised and efficient.
• Handle office supplies and inventory management, ensuring supplies are ordered and maintained.
• Assist in the preparation and organisation of documents, reports, and presentations.
• Coordinate travel arrangements, accommodations, and logistics for staff and executives.
• Act as the first point of contact for visitors and clients, ensuring a positive experience.
• Manage office communication, including answering phones, emails, and messages, and redirecting them as necessary.
• Assist with the on boarding process for new employees, including office setup and orientation.
• Ensure the office is compliant with health and safety regulations.
• Maintain and update filing systems, both digital and physical.
• Assist with event planning and coordination, including meetings, team-building activities, and office events.
• Other administrative duties as assigned.

• Proven experience in managing multiple stakeholders
• Exceptional organisational and time-management skills.
• Strong written and verbal English communication abilities. Arabic is a Plus.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other business tools.
• Ability to work under pressure and handle competing priorities with poise.
• A proactive mindset with strong problem-solving skills.
• High level of professionalism, integrity, and discretion.